And be one step ahead
However amazing you are at forecasting, challenges will crop up. No one can really predict what’s next; but AI solutions can give you a head start. And when the unexpected happens, the Allstar Expense business credit card and 44 days’ interest-free credit* will keep your plans on track.
How to get started with AI
Now there are tons of AI-powered tools readily available to businesses of all sizes. So, the days of big corporations being the only ones having all the insight are long gone. Automating routine tasks and letting AI do the heavy lifting makes sense. But could you also capitalise on other AI capabilities? From data insight or market trends to reducing costs and crucial strategic research – it’s worth investigating how AI could help your business.
Before you dive in
Outline a practical application for your business
First off, you’ll want to get your ducks in a row with a clearly defined business case. That way you can seamlessly integrate AI into what you do and identify your business goals. Next, set the overall objective and a way of measuring success. If you do this before you even implement AI, you’ll have established a solid foundation to build on.
Put your data to work
Great projects rely on robust data and strategy and AI is no exception – whether that’s using AI to target different sectors, forecast sales or explore trend analysis. Using AI with data could strengthen operations, optimise your supply chain and cut costs.
Choose the right tools for the job
There are so many AI tools out there, it can be like searching for a needle in a haystack. Do some research and start small, focusing on a particular problem or ask. Amazon has an AI Use Case Explorer to help you select the right AI applications based on your business needs. Or AWS Marketplace could be your starting point thanks to its pre-trained AI models.
Create an AI policy
Adopting AI isn’t without its challenges – so it’s important to adopt an AI policy that everyone can follow. A policy typically has protocols for privacy including data access, data sharing and how you would deal with incidents or issues. It should also ensure that any AI usage fully complies with local laws and regulations.
7 ways you could make AI part of your day-to-day
1. Daily diary done
Use AI to build a personalised daily schedule to block out time in your calendar and prioritise projects and tasks. Tools like Motion optimise your day and keep everything up to date automatically.
2. A fresh outlook to your inbox
Wouldn’t it be great if you could sort all those emails and get to the good stuff you need to action? Levity automatically filters all those incoming emails based on categories you set up. Forget copy and paste – Levity will extract the key information you need. So, you can sort and send easily. It’ll also summarise long reports into shorter, easy-to-read versions.
3. Lost for words?
Want to generate written content fast? ChatGPT can be a good place to start. You can prompt it to create almost anything – like simple to-do lists, a cover letter, Excel formulas, charts and tables. Or a synopsis of a strategic approach, a project plan or topics to analyse your specific customers’ interests. All in record time. It uses natural language processing (NLP), which means it’s more like chatting to a real person. So, if you have a burning question, just ask! And to nail those presentations or crucial reports, use Grammarly to refine your writing style, get your point across and spot the typos.
4. Pixel perfect presentations
Looking for a specific picture to pop into your next presentation? No drawing skills required. Craiyon creates art using AI, and Flux.1 is a brand-new AI image generation tool that lets you turn text into images.** Let your imagination go wild! Our top tip is to make your prompts as specific as you can. **The usage rights for AI-generated images can be complicated – usually personal projects are ok but do check licensing terms for any commercial use.
5. Dig a little deeper
If you’re looking for quick answers, want to do a spot of competitor analysis or are on a fact-finding mission – your go-to for streamlining that research process is Perplexity. This AI search engine can handle complex queries and it searches across a wide range of sources.
6. Track and manage orders
AI tools can help small businesses manage orders, track inventory and automatically reorder stock. With AI solutions like Zoho Inventory, you’ll receive low stock alerts and be able to run instant reports. Or you could look into InFlow to handle more complicated supply chain management.
7. Hiring talent
Are you short on time and need to recruit? AI software like Workable, Greenhouse and Pinpoint could search for you – posting job descriptions, sourcing candidates, and even corresponding with them. To follow good practice, check out the government’s Responsible AI in Recruitment Guide.
The potential for AI is huge. Used correctly, it’s a fantastic resource to help you get a deeper understanding of your market and your customers. Much like the Allstar Expense business credit card, it can help keep your business on track.
Request a chat about Allstar Expense here.
*Available to limited companies only. Subject to status and full credit check.
All AI solutions mentioned in this article are used for illustration/information purposes only , no warranty or guarantee should be inferred from this article, always consider the selection of any tools against your own business needs.
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