Fuel cards for all businesses

Your business is unique so you need a fuel card that’s built around you. To help you in the right direction, we’ve set out some guidance on the right type of fuel card for your fleet. 

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With scheduled deliveries to meet and only certain types of fuel sites that you can physically access, your HGV drivers will be on the lookout for high-canopy truck stops on main arterial roads. And as you’ll be covering so much ground, you’ll want to keep a close eye on your pence per litre cost too.

Here’s why we think the Allstar One card is ideal for HGV fleets:

  • Access to the Discount Diesel network, giving you lower diesel prices at over 1,700 sites
  • Fuel stations on main arterial routes to eliminate route deviation
  • Savings on diesel – typically more than 2p per litre lower than average pump prices
  • 2,000+ HGV friendly fuel stations in the UK

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When your fleet is made up of a mixture of vehicles including HGVs, vans and cars, you need a real mixture of benefits to make sure that every vehicle type and driver is catered for. You need the combination of a large network of fuel stations to allow your drivers to stay on route and get to your customers on time. Plus, you need to ensure you are getting the best possible price for fuel, as running a fleet of vehicles is not cheap.

Our Allstar One fuel card is designed to help businesses with fleets of mixed vehicle types:

  • Access to over 1,700 stations on the Discount Diesel card, giving you a saving on diesel purchases
  • All transactions for all vehicles on one invoice that’s completely HMRC VAT compliant
  • Business Mileage Monitor available to help you track personal & business mileage
  • A variety of extra services including Smartphone applications, online account management, MPG reporting and more

Small or local business 

If you’re a small or local business, you’ll clock up a lot of mileage close to home but it’s not likely you’ll be making too many trips across the country. With no need to fill up along trunk roads or on motorways, your drivers will need quick access local, easily recognisable fuel stations that don’t cost the earth. 

So we think our Supermarket fuel card is the right solution for you, here’s why:

  • Drivers will have no trouble finding a fuel station nearby - accepted at Tesco, Morrisons, ASDA & Sainsbury’s
  • Access cheaper fuel – Supermarket sites help you save up to 3-4p per litre against the national average
  • Cut down on admin – All your fleet transactions in one place with itemised HRMC invoices

Business with unleaded fleets 

It’s always your top priority to keep fuel costs down, so you need the ability to shop around for lower fuel prices. And if your fleet consists mostly of unleaded vehicles, you will need the flexibility of a large network of fuel stations in the UK.

Your drivers will often be in different places every week, so strong coverage on arterial routes - as well as in towns and cities - is essential. 

With all of that in mind, we believe that our Allstar Classic fuel card is perfect for your business because:

  • You get access to the largest UK network of fuel stations
  • No route deviation meaning no wasted fuel
  • Access to supermarkets for low cost unleaded fuel in towns & cities
  • Access to all major brands with high quality fuel like Shell
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Still unsure about which card to choose?

We’ve listed 10 additional points that should help you to decide which fuel card is right for you. There are certain features a fuel card should give you – here are the most important:

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1. 100% VAT compliance

Fuel cards make it easier to claim VAT back. You should get an itemised, HMRC approved, VAT invoice without the need to keep receipts or log transactions manually. The invoices should show exactly what has been purchased, when and where it was purchased including the type of fuel and the cost of each transaction with the VAT breakdown.

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2. Control of your fuel purchases

You should be able to lock down your fuel cards to certain purchase options. This could be diesel only, fuel only or fuel and specific vehicle related goods like oil. These purchase restrictions give you greater control over what your drivers buy and help keep your costs down. It also gives you the peace of mind that you staff aren’t hiding things like their lunch or chocolate bars in their fuel expense claims.

3. A tailored solution

One size doesn’t fit all. Your fuel card supplier should be able to offer you a range of fuel card products. Some businesses are more suited to a locked down network of low price, local fuel stations, other fleets need the flexibility of a nationwide network – and a lot of businesses need both.

4. Free extras

Some additional services might cost you money, but there are some you should expect as part of the package. These include reporting on fuel usage, mileage reporting & tracking, online account management and access to 24/7, helpful customer service.

5. Savings

Fuel cards should save you money – it’s one of the main reasons people choose to use them. Whether it’s savings made by making your fleet more efficient (limiting deviation off route by offering a large & convenient fuelling network) or a saving per litre (offering access to lower cost fuel stations or fixing the fuel price), or a reduced administrative burden, your fuel card should reduce your business costs.

6. An easier life for you

Your fuel card should make your day a little easier. You should be able to easily and accurately report on your business fuel usage, you shouldn’t have to worry about your staff filling up your vehicles, or their private vehicles and you shouldn’t spend hours poring over receipts to make sure you claim all of your VAT back. You should be using a fuel card that simplifies your admin tasks and saves your business money.

7. More than just a card

Your fuel card supplier should be able to offer you extra products to make your business more efficient. Look for systems that link into your fuel card, such as vehicle rental & expenses systems.

8. Access to the right fuel stations

The network of fuel stations you use should work for you and for your drivers. It should offer the right balance of easy access for your staff and the right fuel cost for your business. Make sure you are using a fuel card network not a credit card network. That way you will get all the control and detailed information you need. To be certain that your drivers are only purchasing what they should be and that you can claim back all your VAT.

9. Staff benefits

Fuel cards are designed to make life easier for everyone involved, and that includes your staff. Make sure their fuel card is easy to use and if they claim for business mileage, make sure they don’t have to spend hours filing their expenses each month. Let your fuel card do the work for them, it should collate all their transactions and link into your expenses system automatically.

10. Accurate reporting

This should be quick and easy, you should be able to access your transaction data any time you want and schedule reports to save you time. You shouldn’t be spending your time checking that your staff have handed in all their receipts and that they match what you have in your spreadsheet (with a fuel card all transactions are sent directly from the fuel stations so you don't need to worry about receipts). You should have confidence in the data your fuel card provider gives you and you should be able to use this data to save your business money and avoid you falling out with HMRC.

If there's anything else you think you don't know about what Allstar could do for you
please call us on 0845 266 5101